Processing time is subject to change if the BSC does not have all required information for action to be taken.
For a list of processing definitions, please visit our Processing Definitions page.
(These processes do not include graduate student hiring. Please follow the graduate hiring process.)
Request Type | When to Submit Request | Expected time for BSC Action | Potential Total Processing Time |
---|---|---|---|
Contract Additions and Changes Request | 12 business days prior to effective date minimum; 30 days maximum | 5 business days | 17 business days |
Faculty Buyout Request | 12 business days prior to effective date minimum; 30 days maximum | 5 business days | 17 business days |
Faculty Summer Contract Request | 12 business days prior to effective date minimum; 30 days maximum | 5 business days | 17 business days |
Funding Change Request | 12 business days prior to effective date minimum | 5 business days | 17 business days |
New Hire/Rehire Request | 12 business days prior to effective date minimum; 30 days maximum | 5 business days | 17 business days |
Request Type | When to Submit Request | Expected time for BSC Action | Potential Total Processing Time |
---|---|---|---|
Additional Pay Request* | 12 business days prior to effective date minimum | 5 business days | 17 business days |
Create a Person of Interest Request | 12 business days prior to effective date minimum; 30 days maximum | 5 business days | 17 business days |
Job Attribute Change Request (extend appointment for existing paid employee, change in pay for existing employee) | 12 business days prior to effective date minimum | 5 business days | 17 business days |
New Position Request ** | 12 business days prior to effective date minimum | 5 business days | 17 business days |
Position Attribute Change Request (change to hours, supervisor, department location or reclassify an existing title to a new title) |
12 business days prior to effective date minimum |
5 business days | 17 business days |
Retirement Request |
12 business days prior to effective date minimum |
5 business days | 17 business days |
Terminations Request | 12 business days prior to effective date minimum | 5 business days | 17 business days |
Transfer Request | 12 business days prior to effective date minimum; 30 days maximum | 5 business days | 17 business days |
Zero Percent Appointment Request *** | 12 business days prior to effective date minimum | 5 business days | 17 business days |
* If the request is submitted after the 10th day of the month the payment is expected, please attach an approved Exception/Correct Request Form
** If a new hire/rehire is related to this request, please allow an additional 12 business days to process both requests
*** An approved courtesy memo must be attached to request
Request Type | When to Submit Request | Expected Time for BSC Action | Potential Total Processing Time |
---|---|---|---|
Business Contract Request | 12 business days prior to start of agreement | 5 business days | 17 business days |
Expense Reimbursement - Non-travel | 12 business days; within 30 days of expense date | 5 business days | 17 business days |
Expense Reimbursement - Travel | 12 business days; within 30 days of last day of travel | 5 business days | 17 business days |
Invoice Payment Request** | 25 days (including non-business days) prior to due date *** | 5 business days | 30 days (including non-business days)*** |
Participant Advance Request | 12 business days prior to need of advance | 5 business days | 17 business days |
Procurement Request* | 12 business days prior to need of product or service | 5 business days | 17 business days |
Travel Authorization Request | 12 business days prior to travel date | 5 business days | 17 business days |
* If a vendor is not in the UTSA system, a PaymentWorks request will have to be submitted. Please allow an additional 12 business days to process both requests.
** If an invoice is related to an agreement that has not been fully executed, please allow an additional 12 business days to process both requests
*** Based off of the Texas Government Prompt Payment Law timeline
Request Type | When to Submit Request | Expected time for BSC Action | Potential Total Processing Time |
---|---|---|---|
PaymentWorks Request* | 12 business days | 5 business days | 17 business days |
* If an invoice or a procurement is related to this request, please allow an additional 12 business days to process both requests